Tuckshop Convenor PD

Position Description

Position: Tuckshop Convenor

1. Primary Function

To be in charge of the Tuckshop (or Retail Outlet) and be responsible for the effective

and efficient operation of the shop placed under their control in accordance with the

policies and directions of the P&C Association.

2. Accountability

The Convenor shall be accountable to the P&C Association and shall report to the

President or their nominee which may include a sub-committee established by the

P&C at the Annual General Meeting.

3. Key Responsibilities

To manage the Tuckshop under their control in accordance with the policies and

standards as determined by the P&C Association from time to time.

3.1 To actively promote the objectives and goals of the P&C Association.

3.2 To actively plan for and maintain high standards of management and 

  administration of the equipment & Tuckshop at all times.

3.3 Goods

3.3.1 Order goods from suppliers approved by the P&C Association in 

  accordance with stock levels set by the P&C Association or their 

  nominee.

3.3.2 Check deliveries for quality return any stock not up to standard and 

  obtain credit notes for the same.  Match quantities with delivery 

  dockets before signing.

3.3.3 Hand over delivery dockets and credit notes to the Treasurer of the 

  P&C Association or their nominee.

3.3.4 Enter deliveries in the stock record book.

3.3.5 Cover food and store under the appropriate conditions without delay.

3.3.6 Stock takes each month and provides a copy to the Treasurer of the

  P&C.

3.4 To manage the staffing of the Tuckshop.

3.5 To achieve and maintain close and open communication and supervision of

  all staff and volunteers in the Tuckshop as well as encouraging those 

  volunteering.

3.6 To achieve and maintain the Tuckshop in an orderly and safe condition at all

  times.

3.7 Be responsible for workplace health and safety within the Tuckshop - and

immediately record and advise the P&C Association of any potential or actual

hazards and record and notify the P&C Association of any injuries or

dangerous occurrences.

3.8 To be aware of and take whatever action is necessary to ensure the hygiene,

  health and safety requirements of the Tuckshop are maintained at all times.

3.9 Hygiene

3.9.1 Ensure that correct food hygiene practices are observed to prevent 

  spoilage and contamination.

3.9.2 Protect foodstuffs from vermin.

3.9.3 Place garbage bins outside the canteen for emptying daily.

3.10 To be aware of the Budget for the Tuckshop and take all steps to ensure 

  compliance with that Budget and the Accounting for Parents and Citizens’ 

  Associations Manual, for the operation of P&C Association business.

3.11 Cash

3.11.1 Put out a float for each days trading.  Avoid touching money when

handling food.

3.11.2 Observe sound control of takings and remove excess money

regularly for safe-keeping.

3.11.3 Together with a voluntary worker, clear the cash trays, count the

money and record takings and expenditure each tuckshop day.

3.11.4 Prepare the bank deposit slip and deposit the takings daily in the

P&C Association bank account or with a receiver designated by the

P&C Association.

3.11.5 Store the float for the next day in the school safe.

3.12 To submit regular written reports to the P&C Association and/or Tuckshop 

  Committee on the operation of the Tuckshop.

3.13 To participate in the preparation of the annual budget, and provide advice 

  and guidance to the P&C Association as may be required from time to time.

3.14 To ensure compliance with all Government Regulations, legislation, 

  standards and Education Queensland requirements at all times and assist 

  the P&C Association in completing any necessary forms or returns.

3.15 Security

3.15.1 Retain the Tuckshop keys in a safe place.  Others may be held by

 the President of the P&C Association or their nominee and the

 Principal.

3.15.2 Unlock the Tuckshop and check that all is in order.

3.15.3 Before locking up, switch off all appliances (except refrigerators and

 freezers) and lock windows.

3.15.4 Restrict entry to the tuckshop to only those who should be there.

3.16 To be aware of community needs and changes as they occur and how these

  can or do influence the Tuckshop and to report these matters to the P&C 

  Association.

3.17 To be prepared for and prepare staff and volunteers for unusual events 

  which may occur in respect of child safety e.g. suspected child abuse.

3.18 To plan for and provide opportunities for ongoing staff development and 

  training.

3.19 Liaison

3.19.1 Maintain regular communication with the P&C Association and /or

 Tuckshop committee through the President/Chairman respectively.

3.19.2 Report in writing to the P&C Association and/or Tuckshop

 Committee meetings, matters affecting the running of the tuckshop

 including advice concerning the menu, new products available,

 price changes, equipment maintenance and replacement needs.

3.19.3 Build good relationships with voluntary workers and encourage a

 team spirit.

3.19.4 Co-operate with the school when changes in the program affect the

 tuckshop routine.

3.19.5 Seek the opinions of students and the school community regarding

 their food preferences.

3.19.6 Accept training opportunities in the areas of nutrition, hygiene,

 management of voluntary workers and general tuckshop

 management and build contacts with Convenors in other nearby

 schools.

4. Other Responsibilities

 4.1 To assist arrange advertisements for staff vacancies, organise interviews and

  be a member of the interviewing panel with members of the P&C Association

  and/or Tuckshop Committee if requested by the P&C Association.

4.2 To recommend the engagement, appointment and dismissal of staff.

4.3 To authorise expenditure in accordance with the Budget for the Shop subject

  to the necessary approval of the Committee for larger items of equipment, 

  etc.

4.4 To counsel staff in cases where there is non-compliance with accepted work

  patterns, behaviour and standards in accordance with accepted processes.

4.5 Be aware of changes to the Tuckshop environment including but not limited

  to Education Queensland policy, school Behaviour Management policy, 

  personal behaviour, interaction with others in the school community and the

  Principal’s requirements for the operation of P&C business’s.