Uniform Shop
Position Description
Position: Uniform Assistant Convenor
1. Primary Function
To manage the day-to-day operations of the Uniform Shop and be
responsible for the effective and efficient operation of the Uniform Shop
placed under your control in accordance with the policies and directions of the
Cleveland State School P&C Association.
To actively promote the objectives and goals of the
Parents & Citizens Association within the school community.
2. Accountability
The Uniform Shop Assistant Convenor shall be accountable to Uniform shop Convenor and the P&C President
or their nominee and shall report to the Treasurer.
3. Key Responsibilities
3.1 Open & operate
Uniform Shop:
3.2 Collect
Uniform Shop cash float from the School Office before commencement of trade
& return same to the office after close of trade, as agreed to by the Cleveland State School Principal and
the Cleveland State
School P&C.
3.3 Receive &
receipt payments & issue stock items in accordance with Policies & Procedures established by the
Cleveland State School P&C in accordance with Education
Queensland requirements.
3.4 Maintain
records of stock sold & payments received each day in accordance with
Policies & Procedures established by the Cleveland State School P&C.
All financial records and
paperwork are to remain on school premises in a secure location [e.g. Cleveland State School P&C office].
3.5 Bank all moneys
received each day on a regular basis as agreed by the Cleveland State
School P&C Treasurer.
3.6 Forward details to
the P&C Treasurer of all receipts issued & deposits made in
accordance with Cleveland State School
P&C Policies & Procedures.
3.7 Place
orders with established & new suppliers of Uniform items to maintain necessary
stocks of each item. Education Queensland purchasing requirements
must be adhered to. Submit proposed
stock orders to the Cleveland State School P&C President & Treasurer for final
approval, before contacting suppliers. Report any problems with supply to the Cleveland State School P&C
President & Executive.
3.8
Receive & process returns of faulty stock in accordance
with Policies & Procedures
established by the Cleveland State
School P&C. Liaise with
the Cleveland State School P&C
President & Executive in case of any
difficulties or anomalies in this regard.
3.9 Receive,
check & put away all stock in a timely manner after delivery to the school.
Note any discrepancies on the delivery docket/invoice & report same to the
supplier as soon as possible. Advise the Cleveland State School P&C Treasurer & Executive of
all discrepancies & of the outcome of all discussions (written &
verbal) with supplier in this regard.
3.10 Establish
& maintain a roster for all volunteer workers in the Uniform Shop to ensure
that staffing requirements are met where possible & that volunteers’ time
is used productively. Liaise with Cleveland
State School P&C President & Executive regarding any problems with
or suggestions for the rostering of volunteers.
3.11 Ensure that any
volunteer workers:
a)
Are aware of & comply with the set procedures for signing on &
off in the Attendance Sheet.
b)
Are aware of & comply with established Workplace Health & Safety
procedures.
c)
Are trained in correct stock & money handling & recording
procedures as documented in Cleveland
State School P&C Policies & Procedures.
d)
Always act in the best interests of the Cleveland State School P&C and the school while on the premises
of the Uniform Shop.
e)
Are appropriately attended to in case of injury or illness while on duty
& that any such injuries or illnesses are reported to the Cleveland State School P&C and Cleveland State School Administration
in accordance with established Administration & P&C Policies &
Procedures.
3.12 Exercise a Duty of
Care with regard to all persons (workers, customers, suppliers, & visitors) present in & at the
Uniform Shop.
3.13 Conduct
a full Stock-Take of Uniform Shop & Stationery Shop stock at the end of
each month or as otherwise requested by the Cleveland State School P&C Treasurer. Report results of the Stock-Take to the Cleveland State School P&C Treasurer.
3.14 Maintain the
Uniform Shop in a clean & tidy condition at all times. Cover all stock on open shelves & racks
at the end of the year to prevent contamination
from pest control treatments.
3.15 Process
second-hand uniforms for sale, and record and report details of sales as required by Cleveland State School P&C Policies
& Procedures.
3.16 Process any
Lay-By’s & holding aside of stock items in accordance with documented Cleveland State School P&C Policies & Procedures.
3.17 Provide a
Financial Report to the Cleveland State
School P&C Treasurer
at the end of each month or as otherwise requested.
3.18 Report to at least
3 monthly meetings of the Cleveland
State School P&C
Association per year. A written report must be provided on a monthly basis to the P&C Treasurer for
delivery to the monthly P&C Meetings.
3.19 Report/Liaise
with the Cleveland State School P&C
Executive on a regular
basis or as requested. Ensure all
communication is in writing [e.g. email].
3.20 Deliver
completed financial books (journals, registers, stock books, & invoice, order, & receipt books, etc) to
the Cleveland State School P&C Treasurer
for auditing purposes at the end of the School year or as otherwise requested.
3.21 Undertake any
relevant training as requested by the P&C President & Executive.
3.22 Follow the
directions of the appointed Emergency officers (eg. Fire Wardens) and/or the Principal & his/her
appointed representatives in the event of an Emergency
or an Emergency Drill.
3.33 Undertake other duties related to P&C
Operations, as directed by the Cleveland
State School P&C Executive, particularly in order to fulfil minimum
hours of engagement as required by the relevant retail award.
Tuckshop
Position Description
Position: Tuckshop
Assistant
1. Primary Function
To
assist the Tuckshop Convenor in accordance with the policies and directions of
the P&C Association.
2. Accountability
The
Assistant will be accountable immediately to the Tuckshop Convenor as well as
the P&C Association President.
3. Key
Responsibilities
3.1 To
assist the Tuckshop Convenor as directed in accordance with the policies and
standards as determined by the P&C Association from time to time.
3.2 To actively promote the objectives
and goals of the P&C Association.
3.3 Goods.
3.3.1 Check
deliveries for quality and match quantities with delivery dockets before
signing if directed by the Tuckshop Convenor.
3.3.2 Hand
over delivery dockets and credit notes to the Tuckshop Convenor.
3.3.3 Enter
deliveries in the stock record book.
3.3.4 Cover
food and store under the appropriate conditions without delay.
3.3.5 To achieve and maintain the
Tuckshop in an orderly and safe condition at all times.
3.3.6 To be aware of and take whatever
action is necessary to ensure the hygiene,
health and safety at all times.
3.4 Hygiene.
3.4.1 Ensure
that correct food hygiene practices are observed to prevent spoilage
and contamination.
3.4.2 Protect
foodstuffs from vermin.
3.4.3 Place
garbage bins outside the canteen for emptying daily.
3.4.4 Avoid touching
money when handling food.
3.5 Restrict entry to the tuckshop to
only those who should be there.
3.6 To be aware of community needs and
changes as they occur and how these can or do influence the Tuckshop
and to report these matters to the Tuckshop
Convenor.
3.7 Build good relationships with
voluntary workers and encourage a team spirit.
3.8 Co-operate with the school when
changes in the program affect the tuckshop routine.
3.9 Seek the opinions of students and
the school community regarding their food preferences.
3.10 Accept training opportunities in
the areas of nutrition, hygiene, working with voluntary workers and general
tuckshop issues.
4. Other
Responsibilities/Duties
Be
aware of changes to the Tuckshop environment including but not limited to
Education Queensland policy, school Behaviour Management policy, personal
behaviour, interaction with others in the school community and the Principal’s
requirements for the operation of P&C business’s.
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